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How to Encourage Tenants to Look After Your Property

Landlords naturally would like their tenants to look after their property whilst they are living there. However for some landlords on rare occassions this isn’t the case. So how can the tenant be motivated to keep the property in good condition and reduce the possibility of any deposit deductions?

Begin the process before your tenants have even moved in

Make sure that you vet your tenants properly, get quality, trusted references and meet them before you agree to anything.

Make sure that your documentation is thorough and up to scratch

Your tenancy agreement and your inventory should include how the property should be maintained, who is responsible for certain tasks, what condition the property was in at the beginning of the tenancy and what condition you can, legally and reasonably, expect your property to be returned in. These documents help you claim for damages if your property isn’t left in good condition. If their value is explained to the tenant at the start of the tenancy it may avoid problems at the end.

Make sure to include photographs in your inventory and ask your tenants to sign and date them to ensure it’s clear that they represent the state of the property at the start of the tenancy.

Want to know more? Find out what to include in your Tenancy Agreement or see our guide on compiling an inventory.

Communication is vital

Make sure that you point out to your tenant their obligations in the tenancy agreement. Stress that your property needs to be returned in the same conditions except for any fair wear and tear, to avoid any deductions from the deposit.

Want to know more? Find out about judging fair wear and tear.

Play your part

If there are any repairs during the tenancy that need attending to, make sure that you get them done swiftly, this will show the tenant that you want them to be happy living in their property and are on hand if there are any issues. A good working relationship with your tenant will mean that they are far more likely to treat the property well.

Arranging a mid-tenancy visit is another way you can help to ensure things are in line with the tenancy agreement but make sure that you give plenty of notice as the tenant has the right to quiet enjoyment of the property. 


If you’ve got the right people living in the property, you’ve made sure they understand the documentation and what you expect, and you’ve fostered a good relationship, then you’ve done all the right things to motivate them to keep the property in good condition.